What is a mandatory pre bid meeting?

What is a mandatory pre bid meeting?

The pre-bid meeting is MANDATORY for all prime contractors who plan to submit bids on the following contract. Attendance will be taken. The purpose of this conference is to allow contractors to gain access to the interior of the garage that is to be removed and to discuss other unique elements of the project.

What is the purpose of a bidder conference?

A bidders’ conference is used to provide information to suppliers and to ensure that all suppliers receive the same information. A conference must be held only when such a meeting is required for suppliers to fully understand the proposed procurement.

Why should you hold a mandatory pre bid conference?

The reason for this is to allow prospective bidders enough time to get, read and study the solicitation documents, and prepare a request for clarification, if any. It is also better to hold the pre-bid and respond to request for clarifications about two weeks before the bid or proposal submission date.

What happens at a bidders conference?

A bidder conference (vendor conference) is a meeting held by a buyer to discuss a possible purchase with multiple potential suppliers. The bidder conference allows sellers to make inquiries to gather information to use to prepare a bid. It also helps ensure that all bidders have access to the same information.

Can a bidder be disqualified for failure to attend the pre-bid conference?

Failure to attend the Pre-Bid Conference shall result in disqualification of the bidder. Representative shall be Project Manager or Estimator directly responsible for the bidding of this project. The written appeal from the disqualified bidder will not change the decision already made on this project.

Is pre-bid meeting mandatory?

1 A pre-bid meeting and site inspection will be held at the time and place specified on the cover of the Bid Documents. . 4 Attendance at the time and place specified is mandatory for all Bidders and is a condition of contract award. Major subcontractors are strongly advised to attend.

When should you hold bidder conference?

For bids that are open for a month or more, the bidder’s conference usually takes place within a week or two of the issued date. The bidder’s conference, also called a pre-proposal conference, is usually held at the site where the work for the project will take place.

What is the competitive bidding process?

Competitive bidding is a process of issuing a public bid with the intent that companies will put together their best proposal and compete for a specific project. The company with the best offer and/or price wins the contract to perform the work and/or supply the products.

Is pre-bid conference mandatory?

It likewise provides that the Pre-Bid Conference is open to prospective bidders, and in case of procurement of consulting services, the shortlisted bidder, but attendance shall not be mandatory.

Are bidders buyers?

In a market, a bidder is a party offering to buy an asset from a seller at a specific price. A bidder can be an individual or organization, and the potential purchase can be part of a multiparty transaction or an auction. In most cases, the party selling the asset chooses the bidder who offers the highest price.