What do administrative assistants need to know?

What do administrative assistants need to know?

Administrative assistant skills may vary depending on the industry, but the following or the most important abilities to develop:

• Written communication.
• Verbal communication.
• Organization.
• Time management.
• Attention to detail.
• Problem-solving.
• Technology.
• Independence.

What computer skills are needed for administrative assistant?

Top Hard Skills for Administrative Assistants

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint.
• Database management.
• Calendar management.
• Quickbooks and Xero.
• Proficiency with photocopiers, scanners, and projectors.
• Accurate data entry.
• Inventory and supply management.
• Editing and Proofreading.

What is a word processing assistant?

JOB DESCRIPTION. Employees in this job perform and oversee a variety of assignments to produce a wide variety of media including letters, memoranda, brochures, charts, graphs, forms, scientific or technical material, numerical data, and tabular information.

What qualities do you consider important for an administrative assistant?

Great Qualities Every Administrative Assistant Needs

• Communication Skills.
• Organizational Skills.
• Time Management Skills.
• Dependability and Reliability.
• Confidentiality.
• Customer or Client Service Orientation.

Why is administrative assistant important?

An Administrative Assistant Frees Up Your Time If so, hiring an Administrative Assistant could make sense for your business. The assistant can handle all clerical duties, such as scheduling meetings, running reports, and answering the phone.

What are the main responsibilities of administrative assistant?

Administrative Assistant Duties and Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Collate and distribute mail.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence.

What is the most important skill of an admin and why?

Problem-solving and critical thinking skills are important for any administrative position. Administrators are often the go-to person that staff and clients seek out for help with questions or problems. They must be able to hear a variety of problems and solve them using critical thinking.

Why is administrative skills important?

Administrative skills are important because they keep business processes running smoothly. Any successful, efficient organization should have both administrative professionals who have strong skills in this area, as well as individual contributors who have good administrative skills.

What does word processor do?

word processor, computer program used to write and revise documents, compose the layout of the text, and preview on a computer monitor how the printed copy will appear. The last capability is known as “what you see is what you get” (WYSIWYG; pronounced wi-zē-wig).

What are the duties of a word processor?

A word processor, or typist, generally works in an office setting. As a word processor, your job duties involve preparing reports, correspondence, and other written documents using a computer and word processing software. They also use fax machines, scanners, copiers, and other equipment on a regular basis.

What are 3 qualities that make for a great admin assistant?

Qualities Of A Great Assistant

• Good communication skills.
• Organization skills.
• Team player.
• Interpersonal communication skills.
• Detail-oriented.
• Positive, can-do attitude.
• Flexible.
• Ability to prioritize.

Why is an administrative assistant important?

Administrative assistants may help their supervisors communicate with employees throughout the company and with customers, vendors and others. When customer contact is part of the job, it’s important to handle concerns and complaints without becoming flustered or upset.

How important are administrative assistant technology skills on a resume?

Technology plays a major role in the day-to-day work of most administrative assistants. To succeed as an administrative assistant, you must know how to expertly navigate: And much more, depending on the specific job. That’s why it’s important to emphasize your administrative assistant technology skills in your resume.

Do administrative assistants have their own office?

Many administrative assistants share offices with a collection of other administrative professionals or work independently in their own office spaces, usually located close to an execfutive they assist. Administrative assistants usually have their own computer workstation and at least one telephone on their desk.

What does a professional administrative assistant do?

And every office has unique needs and systems in place for their particular specialty. Their common threads are the importance of organization, attention to detail, time management, accountability and dependability. Professional Administrative Assistants live by these principles and have learned to adapt their tasks accordingly.

What do employers look for in new administrative assistants?

These are just some of the hard and soft skills employers look for in new administrative assistants: Basic computer literacy – Administrative assistants spend much of their time on computers, especially using word processing, database, and spreadsheet software and the internet.